Wednesday 4 October 2023

10 Signs It's Time for Your Business to Ditch the Spreadsheets

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Do you wake up in cold sweats from nightmares about cells and formulas? Ever whispered sweet nothings to your 'SUM' function in hopes it'd work just this once? If you're nodding furiously, then it might be time to break up with your business spreadsheets! It's not them; it's you. Okay, who are we kidding? It's totally them. Let’s break down the signs that it’s time to let go of your spreadsheet obsession!

1. Your Spreadsheet Has More Tabs Than Your Internet Browser 

If you’re juggling so many sheets that it looks like a wild game of bingo, you’re in trouble. 'January Sales', 'Feb Sales', 'March (updated final final V2.1) Sales'. Sound familiar? A good rule of thumb: if it takes longer to find the right sheet than to make a cup of tea for your business co-workers, you're spreadsheet-ing wrong.

2. Excel Crashes More Often Than a Narcoleptic Sloth 

If your version of Excel has seen more crashes than a demolition derby, it's probably yelling, "Please, let me retire!" We get it, those 20,000 rows of data seemed like a good idea, but maybe, just maybe, it's time for an upgrade?

3. You’ve Got Spreadsheet Trust Issues 

Ever been victim to the dreaded '#REF!' or '#VALUE!' errors? Trust is the foundation of any relationship...and if you can't trust your formulas anymore, it’s a sign the relationship might be on the rocks.

4. Accounting Software is Giving You the Wink 

Ditch the countless hours manually entering data and let snazzy accounting software do the heavy lifting. Think of it as swapping out your bicycle for a sports car. ZOOM, ZOOM, baby! And, trust us, no '#REF!' errors in sight.

5. You've Started Naming Your Spreadsheets 

If you've caught yourself referring to your budget spreadsheet as 'Bobby the Budget Buddy', it might be time for an intervention. Personal attachments to spreadsheets is... well, it’s a sign.

6. Sharing is...Complicated 

“Who's got the latest version of the report?” “Wait, I thought I had it!” “No, I made changes last night!” If this conversation feels all too familiar, and sharing your spreadsheet is like passing a secret note in a high school classroom, you may need to reconsider your tools.

7. Your Color-Coding System Needs Its Own Manual 

If you need a Ph.D. to decipher your rainbow of cell colors (with three shades of green that each mean something different), it's time for a change. And no, adding a legend to explain the colors isn't the solution!

8. You Still Can’t Figure Out VLOOKUP 

Or HLOOKUP. Or any LOOKUP, really. If you spend more time on Google trying to figure out how a formula works than actually doing your work, there are better tools out there waiting for you with open arms.

9. Every Month Ends in Spreadsheet Drama

When month-end rolls around, if your life turns into a tragic play filled with tension, intrigue, and the eternal quest for that one cell causing an error... well, you know what to do.

10. It’s Been 84 Years... 

If you feel like Old Rose from Titanic, thinking back to when you first started that spreadsheet, it's high time to let it sink into the depths and board a new, more efficient ship.

Look, spreadsheets had their spotlight – they had their jazz hands moment on the business stage. But sometimes, it’s okay to admit that what worked for your three-person startup might not be the best fit for your growing empire. Wave goodbye, say thanks for the memories, and jump into the world of tools that’ll have your business’ back – without the drama!

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